Your suppliers owe you money. We find it.

StatementHawk reads your vendor statements, catches duplicate invoices, missed credits and pricing errors — and drafts the dispute email for you. Built for restaurants and high-volume SMBs. No software to install: just forward the statement.

Industry audits find 1 in 3 supplier statements contains an error — and 1–2.5% of what SMBs pay out is duplicated or erroneous. That’s your money, sitting on your vendors’ books.

Get your first statement audited free

Forward one vendor statement — we’ll send back every discrepancy we find, with dispute emails drafted. No card, no install.

1 in 3

statements has an error

1–2.5%

of AP spend leaks out

48h

first audit turnaround

Sound familiar?

The month-end statement lands — 200 lines from your distributor — and reconciling it falls on whoever has the least time.

💵

“Where’s the credit for that shorted delivery?” Your distributor issued a credit memo for the shortage — it landed in a generic account, or on the wrong location, and never hit your balance.

📋

“Did we pay this invoice twice?” Industry audits put duplicate and erroneous payments at 1–2.5% of total AP spend. On $50k/mo of supplier purchases, that’s real money every single month.

🔍

“QuickBooks can’t do this.” QuickBooks has no vendor statement reconciliation. The official answer is a “Transaction List by Vendor” report and a highlighter — line by line, by hand.

⏳

“Nobody has time to chase it.” Reconciling statements and disputing credits takes hours of bookkeeper time per month — so it gets skipped, and 1 in 3 statements with an error goes unchallenged.

How StatementHawk works

No platform to learn. No integration required to start. It’s an email address with a hawk behind it.

📥

Forward the statement

PDF, email attachment, even a photo of a paper statement — any format, any distributor. Sysco, US Foods, your produce guy, all of them.

🦅

We cross-check every line

StatementHawk matches each statement line against your AP ledger (QuickBooks, Restaurant365, Xero or a plain CSV) and flags duplicates, unapplied payments, missing credits and pricing errors.

✉️

You approve, the money comes back

For every discrepancy you get a dispute email already drafted, referencing the original invoice. You hit approve — we track the dispute until the credit actually lands.

The tools you have stop at the invoice

Invoice processors capture the bill on the way in. Recovery audit firms only serve big companies — and keep 20–30% of what they find. Nobody closes the loop for SMBs.

Option	Real cost	The catch
Enterprise recon (Xelix, Medius)	Custom enterprise pricing	Mid-market & enterprise only — won’t take SMBs
Recovery audit firms	20–30% of every dollar recovered	Minimum volumes — built for Fortune 1000 AP
MarginEdge / Ottimate	~$330/mo	Processes invoices in — statement recon & credit chasing stay manual
Bill.com / Ramp	$49–89/user/mo	Pays bills — doesn’t reconcile statements or chase credits
Doing it yourself	Hours of bookkeeper time, monthly	Gets skipped — errors go unchallenged
StatementHawk	Flat $99–249/mo	Statement → discrepancy → dispute → credit recovered. The whole loop.

Flat monthly fee. You keep 100% of what we recover.

Recovery auditors keep up to 30% of your money. We charge a flat fee — every recovered dollar is yours.

Solo

$99 /month

1 location · up to 15 statements/mo

Every statement reconciled line-by-line
Duplicates, missed credits & price errors flagged
Dispute emails drafted for your approval
Works with QuickBooks, Xero or plain CSV
Monthly “money recovered” report

Operator

$149 /month

1 location · unlimited statements

Everything in Solo
Unlimited vendor statements
Dispute tracking until the credit actually lands
Restaurant365 & multi-vendor credit-memo matching
Vendor error scorecard — see who shorts you most

Groups & firms

Group

$249 /month

Up to 5 locations or client books

Everything in Operator
Multi-location credit routing (right credit, right store)
Bookkeeper mode — manage multiple client books
Consolidated recovery report per location
Cancel anytime — no annual contract

Sitting on a backlog? We also run a 12-month look-back audit — you pay 20% of what we recover, nothing if we find nothing. Most recovery firms charge 20–30% forever; with us it’s a one-time catch-up.

Questions

Not to start. For the free audit, you forward one vendor statement and a simple export of your bills/payments for that vendor (or read-only QuickBooks access if that’s easier). Connecting QuickBooks, Restaurant365 or Xero later makes it fully automatic — but it’s optional, never required.

Four families: duplicate invoices (billed twice, or billed and re-billed after payment), missing credits (shortage, return and damage credit memos that never got applied to your account — or got applied to the wrong location), payments not applied (you paid, the statement still shows it open), and pricing errors against your agreed prices. Industry audits find at least one of these in 1 of every 3 statements.

Never. Every dispute email is drafted and waits for your approval before anything is sent. You can edit it, send it from your own address, or have us send it on your behalf — your call, every time. We then track the thread until the credit shows up on a future statement.

Yes. That’s the point of StatementHawk: distributor statements come in every format imaginable — multi-page PDFs, email bodies, scans, phone photos of paper. Our AI reads them all and extracts every line item. If something is illegible, we flag it instead of guessing.

Yes — the Group plan covers up to 5 client books with separate ledgers and consolidated reporting. Finding recoverable money for clients every month is a very good look on your monthly summary. Need more than 5 books? Tell us in the audit reply and we’ll set you up.

Join above, then reply to our email with your most recent vendor statement (your biggest distributor is the best candidate). Within 48 hours you get the full discrepancy report — every duplicate, missed credit and price error, with dispute emails drafted. Free, no card. If we find money, you’ll know exactly what the subscription pays for.